Legal Administrator

PUB374339

About this job

  • Industry: Oil & Gas
  • Area of expertise: Project Management & Services
  • Location: Calgary

What is required?

  • Hours per week: 28
  • Education level: Professional Courses

About this role: Legal Administrator

We are seeking an enthusiastic and professional person to join us as a temporary part-time Legal Administrator at our clients Head Office, supporting the day-to-day administrative needs of our Legal and Joint Venture department. You will work on a team with other Legal Administrators and Paralegals and report to the Paralegal Coordinator.

Duration: 12 months Hours of Work: Part-time hours will be 7 hours 4 days per week

  • Provide general administrative support to a high-performing group of attorneys and other professionals within the Legal and Joint Venture department
  • Coordinate and manage the processing of invoices sent from external law firms, and work with others across the clients to ensure legal spend is allocated appropriately and paid on a timely basis
  • Assist in daily monitoring of the Legal Administrator email inbox and respond to service requests and inquiries
  • Coordinate meetings with both internal and external participants as needed
  • Prepare and gather materials for meetings and presentations; includes proofing, formatting, and light research; may include distributing materials and routine meeting facilitation
  • Coordinate and manage complex travel arrangements (including international) upon request
  • Prepare and file expense reports as needed
  • Track external legal spend and provide monthly reporting to paralegal for budget preparation
  • Manage required electronic/paper filing systems for teams, including maintenance and basic design of SharePoint sites
  • Coordinate and manage critical internal processes and systems (e.g., SAP) for the team; serve as a resource to others for accessing and using internal systems
  • Support onboarding activities of new hires and transfers as well as offboarding activities as required
  • Lead and/or support in the arrangements for in-house and external events
  • Handle routine and non-routine issues. Initiate appropriate action in the case of sensitive/urgent issues and may participate in their resolution

Requirements

  • College diploma or undergraduate degree is required
  • 4-8+ years of experience supporting a team of professionals in a fast-paced environment
  • Experience with booking high profile meetings and complex travel arrangements
  • High attention to detail and excellent skills in Excel, Word, PowerPoint, Outlook, Teams, SharePoint, and SAP
  • Strong interpersonal and communication skills. Has the ability to deal comfortably with employees at all levels of the organization, as well as external contacts, stakeholder representatives and customers
  • Ability to anticipate needs, problem solve and respond quickly, and maintain confidential company information
  • Extremely motivated, eager to learn and adaptable, with keen ability to understand priorities and preferences
  • Ability to build relationships; uses diplomacy, tact, and discretion in dealing with sensitive matters

Benefits

What We Offer

Why apply through Brunel? Finding the next step in your career can be a fulltime job in itself. We manage the process for you: from submitting your resume to coordinating interviews to extending offers and assisting with on-boarding. We’ll get you going while you get on with the job.

Join the Brunel Family

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Join the Brunel Family

About UsBrunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 45 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
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Any questions remaining?

Your consultant, Sapna Sharma is happy to clarify anything about this vacancy. When reaching out, use the pub number:
PUB374339

Account manager

Sapna Sharma
Brunel Canada - Calgary
s.sharma@brunel.net

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