Facilities and Document Technician


About this job

  • Industry: Oil & Gas
  • Area of expertise: Project Management & Services
  • Location: Calgary

What is required?

  • Hours per week: 40
  • Education level: Secondary School

About this role: Facilities and Document Technician

We are currently hiring a Facilities and Document Technician for our energy client. The Facilities and Document technician will be responsible for providing administrative support to ensure the cost effective and timely execution of project work. This is a 12-month contract opportunity.


  • Provide support on engineering administrative activities, maintain documents, records, forms and reports, prepare and process applications / submission documents, prepare information packages / attachments, and coordinate authorizations as required.
  • Provide administrative support for facility projects.
  • Assemble weekly reports including cost, schedule, engineering management of change (EMOC) and HSSE.
  • Assist with Daily cost control on all projects including AFE setup up, code verification, invoicing, material transfers, AMS payments and reconciling costs.
  • Ensure facility and inspector safety compliance is met, upload all tickets, set up new employees / inspectors, assist with safety stand downs and entering third party UA/UCs.
  • Maintain facility project documentation and electronic / paper files.
  • Liaise with third party engineering companies as required to ensure required information is provided for project close outs and as-builts.
  • Provide training and support to field staff on project reporting applications, equipment, and materials procurement processes and activities.
  • Provide support in the preparation of AFEs and cost estimates, maintain database of information, ensuring approvals are in place, preparing cost and trend analyses and monthly accrual/variance statements, as required.



  • High School Diploma, Post-Secondary Diploma preferred
  • 2 to 10 years prior relevant experience
  • Strong knowledge of Microsoft Office programs, including Word, Outlook, PowerPoint, and Excel
  • Knowledge of Open Invoice, Aucerna Execute, Maximo, Generwell, SiteView, Bluebeam, and eDocs an asset.
  • Previous Open Ticket and SAP experience an asset.
  • Previous financial or supply chain experience is considered an asset.
  • Strong organizational and time management skills, with an ability to work independently, take initiative, and thrive in a fast-paced environment
  • Proven ability to manage a high-volume workload, multi-task, and efficiently respond to changing priorities
  • Excellent attention to detail with a high level of accuracy
  • Strong verbal and written communication and interpersonal skills


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Any questions remaining?

Your consultant, Gultchan Chevket is happy to clarify anything about this vacancy. When reaching out, use the pub number:

Account manager

Gultchan Chevket
Brunel Canada - Toronto

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