Project Logistics Coordinator


About this job

  • Market: Energy
  • Branch: Oil & Gas
  • Area of Expertise: Project Management & Services
  • Location: Saudi Arabia

What is required?

  • hours per week: 48
  • Education level: Professional Bachelor
  • Closing date: Friday, 23 June 2023

About this role: Project Logistics Coordinator

  • Ensure SAFETY at all times;
  • Effective interaction with the Project Logistics Service Provider (LSP);
  • Execute Logistics tasks within schedule;
  • Comply with Logistics Operations Plan;
  • Ensure correct workflow sequence, throughout the project. Ensure that the work is executed in accordance with the agreed integrated schedule;
  • Maintain system for the recording and reporting of work and material and equipment movements are adhered to;
  • Compliance with the company procedures;
  • Ensure that HSE and QA procedures are adhered to by sub-contractors;
  • Support of all Project Logistics Operations related activities;
  • Ensure timely issuing of Release for Shipment Certificate (RFSC) to LS;
  • Ensure timely collection from vendors’ premises in accordance with PO;
  • Create Shipment files;
  • Coordinate collections from Vendors with Procurement/Expediting and LSP;
  • Monitor and maintain SPMAT Logistics Module;
  • Monitor LSP’s ILMS;
  • Liaise with LSP to ensure daily update of SPMAT via file exchange;
  • Review draft vendor shipping documentation and resolve any discrepancies with LSP;
  • Maintain a strong HSE awareness;
  • Review daily/weekly reporting and resolve any discrepancies;
  • Maintain and update Master Shipment List;
  • Check all invoices for correctness prior to review and approval by PLM;
  • Submit shipment details to insurance as directed to ensure adequate cover;
  • Prepare incident reports within required time frame for submission to PLM & Project HSE Team;
  • Create and maintain database for all government receipts for published charges and tariff;
  • Create and maintain separate Customs Documentation Database;
  • Arrange Marine Warranty Surveys as instructed by PLL;
  • Raise Non-Conformance Reports (NCR’s) when any discrepancy is observed;
  • Liaise as deemed necessary by PLL with other Project functions and site to ensure that company’s goals are timely and effectively achieved;
  • Handle access permit applications for subcontractors and project staff including Site related training;
  • Maintain and update KPI register;
  • Highlight any risks to achieving timely delivery of materials and equipment to PLL;
  • Establish and maintain complete correct list of equipment and materials for Transportation planning purposes including all dimensions and weights;
  • Ensure Logistics compliance with company procedures;
  • Any other activities as deemed necessary by Project Logistics Lead (PLL).


  • 5 years’ experience or more working for Tier1 Project Logistics companies, EPC Contractors, or O&G service companies mandatory;
  • Experience with capital projects mandatory;
  • Multimodal experience mandatory;
  • Out of Gauge cargo transportation mandatory;
  • Logistics related degree desirable but not required mandatory;
  • Fluency in English (written and spoken) mandatory.

Start applying immediately

Sending an application is quick and easy. Just make sure you have the required documents ready to go.

  • Certifications (optional)
  • Job references (optional)
  • Motivation Letter (optional)
  • Resume
Apply now

Any questions remaining?

Your consultant, Mohammad Shujat Qureshi is happy to clarify anything about this vacancy. When reaching out, use the pub number:

Account manager

Mohammad Shujat Qureshi
Brunel Energy India Mumbai

Other people also looked at