Invoicing Specialist/Administrative Assistant

Vacancy number • PR-232173

Invoicing Specialist/Administrative Assistant

  • Globe
  • Closes 30 May
  • 40 hours
  • Other

Start the next chapter of your career

About this job

  • Branch: Mining
  • Area of Expertise: Financial Administration
  • Location: Globe

What is required?

  • hours per week: 40
  • Education level: Other
  • Closing date: Thursday, 30 May 2024

Introduction

Brunel is currently searching for an Invoicing Specialist/Administrative Assistant for a full-time, contract to direct hire position with our client located in their Globe, Arizona office. This role will work M-F, 8a-5pm, full-time in office.



About this role

Brunel is currently searching for an Invoicing Specialist/Administrative Assistant for a full-time, contract to direct hire position with our client located in their Globe, Arizona office. This role will work M-F, 8a-5pm, full-time in office.



We are seeking a unique individual for our client's small office. In this role you will wear multiple hats and tasks will include administrative duties, accounts payable, account receivable, human resource administration, receptionist duties, employee liaison regarding benefits, unemployment and disability claims, and more.



Duties:



  • Develops, implements, and monitors systems for general accounting.

  • Prepares financial and operational reports.

  • Manages monthly accounting close cycle; prepares month-end financial statement.

  • Installs, modifies, documents, and coordinates implementation of accounting systems and accounting control procedures.

  • Manages accounts receivable systems.

  • Assigns duties and monitors quality of work of subordinates; assures staff conforms to organizational policies and procedures and government regulations.

  • Performs other related duties as assigned by management.

  • Administers company-wide human resources policies, procedures, and practices in accordance with stated corporate objectives and federal and state legal requirements.

  • Coordinates employee benefit programs including but not limited to health insurance, long term disability insurance, life insurance, COBRA, and other programs.

  • Responds to employee's benefit questions, resolves problems regarding access to or payment of benefits, orients newly eligible employees, and processes enrollment forms and change requests.

  • Prepares and maintains human resources and employee benefits data and reports.

  • Maintains employee files.

  • Administers unemployment and disability claims.

  • Reviews coverage, services, and options available from insurance and investment companies to determine programs that best meet the organization's needs.

  • Reviews benefit plans for compliance with government regulations.

  • Assures required labor law posters are in place.

  • Responsible for shipping, receiving and reception.

Requirements

Requirements:



  • Minimum of a High School Diploma or GED required.

  • 5 years related experience or equivalent.

  • Proficient on Microsoft Office including Excel.

  • Proficient in QuickBooks and Adobe Acrobat.

  • Experience with third party payroll and human resource service providers and their web-based platforms.

  • Commitment to excellence and high standards with acute attention to detail.

  • Excellent written and verbal communication skills.

  • Ability to work with all staff levels.

  • Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.

  • Good judgement with the ability to make timely and sound decisions.

  • Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

  • Working knowledge of Human Resource (HR) laws and regulations.

  • Ability to communicate professionally and effectively in person, on the phone, electronically, or through other means to individuals and groups.

Benefits

This position will provide an hourly pay rate based on experience. Excellent Health, Dental, Vision benefits along with Disability and Life Insurance package and 401K.

About Brunel

Our client is a consultant company within the mining and metals industry.

Empowering people is our business. Our specialist recruiters strive to connect talented individuals with opportunities that align not only with your immediate expectations, but your long-term career trajectory as well. Brunel has built a reputation for working with some of the world’s largest and most innovative businesses. Talk to us about how we can help you to reach your goals.

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Brunel connects the most talented and experienced specialists with both present-day and pioneering projects. With 120+ offices and more than 12,000 specialists around the world, we deliver people and workforce services that transform global projects in Engineering & Construction, Oil & Gas, Renewable Energy, Mining, Infrastructure and Life Sciences.

Brunel locations throughout the world


Brunel is passionate about ensuring we are a business with a conscience. Not only does Brunel have a defined global Environmental, Social and Governance (ESG) strategy, but we also have our own dedicated Brunel Foundation which has been working to ensure that we are contributing to a better future for both our people and planet for over 10 years.

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Start the next chapter of your career

image Apply now Applying is quick and easy. All you need are your contact details and a copy of your current resume.

Do you have questions?

If you have questions or would like to discuss the details of this role, please contact Cindy King quoting publication number: PR-232173

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