Document Specialist Offshore Wind

Vacancy number • PUB407774

Document Specialist Offshore Wind

  • Zuid Holland
  • Closes 17 June
  • 40 hours
  • Vocational School

Start applying immediately

About this job

  • Market: Energy
  • Industry: Renewable Energy
  • Area of Expertise: Health, Safety, Environmental & Quality
  • Location: Zuid Holland

What is required?

  • hours per week: 40
  • Education level: Vocational School
  • Closing date: Monday, 17 June 2024


Are you ready to steer documentation management for groundbreaking offshore projects? We're seeking a skilled Document Specialist to oversee information flow and ensure compliance within our prestigious venture. As the Document Specialist, you'll be instrumental in defining procedures, coordinating with internal and external stakeholders, and driving process efficiency. If you possess a knack for organization, strong communication skills, and a passion for driving projects to success, this role is your chance to leave a lasting impact on the energy transition. Join us and be part of shaping the future of offshore infrastructure. Apply now!

About this role

As the Document Specialist you are responsible for defining and implementing documentation and information management routines in order to ensure full transparency, traceability and control of information generated in the offshore project.
It is your job to design and implement relevant document and information control systems and procedures, in order to ensure timely and full control on documentation and information streams towards the handover.

What will you do?

  • Quality management on all documentation flows in DMS.
  • Executing contractual documentation specifications (e.g. FIDIC, UAV etc).
  • Aligns pro-actively with counterparts at contractors and internal colleague's, e.g. project teammembers.
  • Signals systems improvements and contacts application responsible to implement changes to the system.
  • Takes care of a complete archive in the applicable system(s) and looks after proper filing of the documents.
  • Establish Project internal documentation filing based on the project-specific requirements.
  • Ensure a quality assurance in the document filing and coordination of document filing.
  • Aligning with experts and teams within LPO and various other departments.
  • Preparation and processing of documentation for the adoption by the operation.
  • Define, implement and execute documentation procedures for the project.
  • Register and Implement lessons learned to realize continuously improvement.
  • Control and manage the process of the final handover documentation and in concordance with and according the stakeholders.
  • In cooperations with project teams and the quality Manager control and manage the process and required documentation for approval with the end-users.
  • Preparation of figures and statistics for the (project) management (reporting).


  • You have completed at least a relevant education on HBO level and affinity with ICT.
  • Proven knowledge and experience (3 years +) of organizing documentation and information streams in complex project organizations preferable in the infrastructural/offshore field.
  • You have good communication skills and are able to organize and schedule activities well.
  • You show initiative, you are analytic, sensitive, aware of different interest and capable of balanced judgment.
  • You are able to present yourself towards internal and external stakeholders.
  • Knowledge in one or more document management systems;
  • You are dynamic, enthusiastic, intrinsically motivated, you take your responsibility and ownership (committed), no 'nine to five-mentality'.
  • You are able to functionally manage and give direction to a team of documentation specialists in Arnhem and on Fabrication sites and you are a team player yourself.
  • Experience with SharePoint is a must.
  • Excellent knowledge of MS Office products (Word, Excel, PowerPoint).
  • You are fluent in English, both verbally and in writing. Dutch is an pré!.


Brunel provides access to an extensive network of top-tier companies and challenging projects, along with personalized development and support throughout your career. With our team of experts behind you, you'll have the opportunity to enhance your skills and achieve your ambitions. In essence, with Brunel, you're not just getting a job; you're getting a launchpad to a successful career in the offshore industry.

About Brunel

Brunel is a specialized staffing agency, which means you are the focus! We always look for assignments that match your ambitions, life stage, and knowledge. Our consultants maintain warm and personal contact with you as a specialist and are always there for you.

With over 45 years of experience, we know better than anyone how to support and empower people to grow and excel in their careers. Our passion for people drives us to work every day with full conviction on our mission to make a difference in the development of our people.

Our culture
Brunel's core values, "Passion for people," "Entrepreneurship," "Honest and integral," and "Results-oriented," guide our organization and the way our employees act. These values contribute to a positive and productive work environment.

Diversity and inclusion
Additionally, Brunel is committed to valuing and encouraging the diverse cultures, backgrounds, and perspectives within our company. We believe in the power of differences and think that diversity and inclusion contribute to a creative and innovative organization.

CSR (Corporate Social Responsibility)
At Brunel, we are strongly aware that we have a responsibility to operate not only economically but also socially and ecologically sustainably. This allows us to grow responsibly and contribute to a better world for future generations. We hope to make an inspiring impact on other companies and collectively make a meaningful difference for people and the environment.

We believe in creating an environment where you can realize your potential and contribute to the success of Brunel. This means connecting, learning, and developing. Here are some benefits of working at Brunel:

  • Thanks to our onboarding program, you start with confidence right away.
  • The personal development plan provides insight into your ambitions and opportunities within Brunel, offering you the chance to achieve personal goals.
  • Through our BeSmart platform, you can take various in-house training courses.
  • The training budget allows you to attend courses and training that align with your development needs and ambitions.
  • The communities provide a platform where you can network and collaborate with other professionals.

Start applying immediately

image Apply now Sending an application is quick and easy. Just make sure you have the required documents ready to go.

We are here to help achieving your ambitions.

Do you also dream of becoming the best in your profession? Or do you aspire that one dream job? Let us support you! Our Be Smart online learning environment offers all you need. Trainings, study materials and best practices, aimed to improve both your hard and soft skills.
Part of our program is to let you learn and share experiences with colleagues; a network of fellow specialists who participate in training sessions, events, webinars and socials. The ideal platform to spar about your ideas and get to know each other.
Along with our network come many experiences to support your personal, customized career path. Brunel colleagues are assigned in over 500 companies in various branches, that enable you to explore your potential and realize your ambitions.


Any questions remaining?

Your consultant, Nicky Steenborg is happy to clarify anything about this vacancy. When reaching out, use the pub number: PUB407774

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