Introduction

Perform document control and information management activities for the Offshore Pipelines scope.
Provides visible safety leadership through active participation in the Offshore Project Safety Program
Demonstrates a matured comprehensive knowledge in leading development of document control, information management and reporting requirements in complicated situations that may be encountered in project execution and close-out periods.
Maintains timeliness and quality of documentation to support early resolution on issues. Precedent based references, Benchmarks, and thump-rules are successful enabling drivers – inherent responsibility to develop strong databases on Project History with time-value adjustment.
Able to work complex tasks to completion within time constraints of stake holders, with minimal guidance from more experienced staff; collaborate with PMT’s and produce a comprehensive document with full alignment with the project team.

What are you going to do

Supervises checking for correctness and completeness, logging and distributing documents received by transmittal from the Contractor’s Document Controller and other parties as required, files and maintains hard copy originals.
Supervises the checking of 'Due Date' (if reply is required) and allocates distribution in accordance with the Project’s Document Distribution Matrix (DDM).
Generates outgoing transmittals to the Contractor’s Document Controller and other parties.
Supervises maintaining the transmittal log or register, and receiving, logging and distributing correspondence received from the Contractor’s Document Controller.
Assists in maintaining correspondence registers, Distributes any other Project documents in accordance with PMT requirements and supervises maintaining the Project’s electronic filing system.
Receives, endorses and files incoming transmittals and correspondence from the Contractor Document Controller. Monitors the Project MDR, to verify the status and progress of documents issued.
Assists in compiling periodic management reports .
Assists in making requested copies.
Provides general daily assistance to the PMT in all matters relating to technical documentation and correspondence.

Bachelor of Science in Engineering Technology or Business Administration with relevant experience
Minimum 10 years experience in a similar role.
Significant practical knowledge . of hard copy and electronic document control and information management systems.
Sound written and verbal communication skills, with the ability to communicate at all levels of the organization.
Successful track record in similar roles on . large international projects.
Computer literacy and development skills.
Fluent English.
A high level of proficiency in written and spoken English.
Computer literacy involving the regular use of professional office applications and some technical applications.