Document Controller
Brasil, Rio De Janeiro
Fulltime: 40 hrs a week
Experience: All levels
Conventional Energy
Introduction
Brunel is seeking a Document Controller to work with one of our clients in the oil and gas sector, on a temporary 9-month contract (with the possibility of becoming a fixed employee). The work schedule will be 40 hours per week, hybrid, at our office located in Rio de Janeiro (RJ).
What are you going to do
- Manage and maintain the organization's document control processes, ensuring that all project documents are accurately captured, organized, and accessible.
- Implement and enforce document control procedures and standards, ensuring compliance with industry regulations and organizational policies.
- Coordinate document distribution and retrieval, ensuring that the right documents are available to the right people at the right time.
- Ensure document security and confidentiality by implementing access controls and monitoring systems to protect sensitive information.
- Maintain organized and efficient document archives, both digital and physical, ensuring that all documents are properly labeled, indexed, and stored for easy retrieval.
- Monitor document workflows, tracking the status of document submissions, revisions, and approvals to ensure timely completion.
- Assist in the digitization of physical documents, converting paper records into digital formats and integrating them into electronic document management systems (EDMS).
- Provide training and support to the team on document control procedures and the use of document management systems, ensuring consistent practices throughout the organization.
- Collaborate with project teams and external suppliers to manage the flow of documentation, ensuring that all documents are accurate, up-to-date, and properly filed.
- Report document control activities to management, providing updates on the status of document processing and any issues that may arise.
Essential skills and knowledge
- Bachelor's degree in Information Management, Records Management, Library Science, or related fields.
- Certifications such as Certified Records Manager (CRM), Certified Information Professional (CIP), or Electronic Records Management (ERM) are desirable.
- Experience in managing the entire document lifecycle, including creation, review, approval, distribution, and archiving, ensuring that all documents are properly controlled and accessible.
- Proficiency in using document control tools and software, such as SharePoint, Aconex, or Documentum, to manage document workflows, version control, and access permissions.
- Proficiency in document control processes, records management, and the use of document management systems (DMS).
- Experience with implementing and maintaining document control systems to ensure accurate and efficient management of project documents and records.
- Advanced English