Project Administrator - Oil and Gas


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About this role: Project Administrator - Oil and Gas

Planning Technician to work with a Major Global Energy Company in Melbourne's CBD!

An exciting opportunity to join a major oil industry player for a contract role in Melbourne. The role is to provide support to the Project Planning & Reporting Team Lead and team members. Keep Planning & Reporting Team Lead updated on the status of group activities and issues. Provide analytical and coordination support to team in areas of Project Management Team (PMT) / Project Leadership Team (PLT) / Informatics Leadership Team (ILT) meeting coordination, workshop coordination, presentation development & modification, project messaging, data analysis, and formatting.

Experience with Joint Venture administration, preparing votes by notice, recording minutes and coordination of action item resolution. Interaction with legal teams. Awareness of commercially sensitive items and appropriate management of information flow.TASKS AND RESPONSIBILITIES

  • Coordinates meetings and meeting material for a variety of management meetings and workshops; directs and leads others to achieve flawless execution of these events
  • Prepare and develop management presentations; engage with various business teams to gather and hone information inputs
  • Create, compile, format and review project status reports
  • Review presentation and reporting content with project management
  • Gather information from various support groups, project managers, project team members
  • Assists planning & reporting team members to facilitate reviews of project and affiliate business material
  • Assists in the monitoring / stewarding / reporting the performance of the project
  • This position frequently interfaces with planning & reporting team members, the Performance and Resources (P&R) Team Lead, and other members of the Project Team (PT)
  • Data analysis in spreadsheets
  • Formatting presentations, data sets
  • Organizing electronic information on SharePoint and LAN; designing and managing SharePoint team sites and ensuring archival of all relevant project documentation
  • Complex database administration, responsible for data integrity, data compilation/analysis/ manipulation, generate reports/charts, complex Excel spreadsheets, administer systems/programs, subject matter expert in areas of planning & reporting, use specialized software, contract management, cost monitoring/accruals, service/work orders, requisitioning
  • Create and maintain project presentations and important files in an organized manner


  • College diploma or equivalent qualification
  • 10+ years prior oil and gas or large corporation industry experience
  • Proven on-the-job capability/skills/leadership
  • Independent/proactive business judgment skills
  • Strongest interpersonal, organizational, and communication skills
  • Advanced analytical, and computing (PowerPoint, Excel) skills
  • Ability to multitask and respond quickly to urgent analysis requests
  • Adaptability to changing priorities
  • Highest level of professional maturity as frequent interactions with senior management and external parties
  • Strong work ethic; self-motivated with excellent work organization skills
  • Highest attention to detail
  • Proactive, positive attitude and a strong sense of urgency
  • Highest level of confidentiality (dealing with sensitive company management information)
  • Must be able to work in multicultural and team environments
  • Ability to handle high volumes of information and stay organized
  • Prompt responsiveness


  • 12 Month contract
  • Melbourne CBD
  • Mon-Fri | 8hr days
  • Great Culture | Safety Focused | Professional Team

About Brunel

People in a meeting room

About Brunel

Brunel is a recruitment and flexible workforce solution provider which connects talented people with opportunities throughout Australasia and around the world. We specialise in highly skilled roles across a variety of technical, professional, trades and craft disciplines, pairing candidates with industry-leading projects and organisations on a contract, permanent or secondment basis.

Operating in Australasia since 2001, Brunel has major bases of operation in Perth, Sydney, Brisbane and Port Moresby, which are further backed by the strength and reach of a truly global network spanning over 40 countries, 100+ offices and 45 years of successful operation.

Brunel is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the ‘Apply’ button. Applying is quick and easy – just make sure you have the following documents ready to go:

  • Resume
  • Cover Letter (optional)
Apply now

Do you have questions?

If you have questions or would like to discuss the details of this role, please contact Chris Brennan via the details below, quoting publication number:

Account manager

Chris Brennan
Brunel Energy Australia Brisbane
(07) 3007 7627