Administrator

Introduction

Brunel is seeking an Administrator for our major petrochemical client who will report to the team leader and support administrative duties and tasks for the site in Central Alberta, near Red Deer.

Responsibilities

• Monitor and manage the Central Office calendar, contacts, and appointments as well as coordinate with other admin assistants to resolve meeting conflicts and ensure availability of required participants
• Make scheduling/logistical decisions based on the needs of the Central Office
• Research and coordinate complex travel/logistical arrangements including international travel
• Handle routine and non-routine issues. Initiate appropriate action in the case of sensitive/urgent issues and at times participate in their resolution
• Create and format correspondence to meet business needs, including some preparation of materials for meetings, including executive-level meetings
• Gather, coordinate and issue information needed by leader and/or meeting participants and at times provide routine meeting facilitation
• Prepare and file expense reports for leader
• Provide information, guidance, and job tools to assist in utilizing existing systems, processes, and programs
• Participate in planning and execution of ad hoc administrative assignments and projects
• Provide input for system improvements or development
• Access, maintain, and operate systems to support departmental processes (e.g., SAP, Web, LAN, manuals, software packages); serve as a resource to others for problem solving/training/coaching in their operation
• Create/manage required paper/electronic filing systems for the leader and the team
• Order, receive, and maintain office and applicable operating supplies using established procurement processes

Requirements

• Minimum Grade 12 education plus 2+ years combination of applicable post-secondary education and related relevant experience
• SharePoint experience is required.
• Advanced computer skills including Word, Excel, PowerPoint, Outlook, One Drive and Teams
• SAP experience would be an asset.
• Organization and time management to effectively manage multiple priorities and deadlines.
• Detail oriented with a low tolerance for errors.
• Effective communication skills (written & verbal)
• Ability to work independently and collaborate with others in a team environment.
• High level of customer service with the ability to professionally manage requests from internal and external stakeholders.
• Ability to provide information and guidance to assist others in utilizing existing systems, processes and programs.
• Experience with file management electronic/hard copy