Administrative Assistant


Industrial mechanical planning technical

About this role: Administrative Assistant


Brunel is seeking an Administrative Assistant for our major petrochemical client to provide day to day executive administrative assistance to the Director, Transformation and Central Office.


  • Monitor and manage the Central Office calendar, contacts, and appointments as well as coordinate with other admin assistants to resolve meeting conflicts and ensure availability of required participants
  • Make scheduling/logistical decisions based on the needs of the Central Office
  • Research and coordinate complex travel/logistical arrangements including international travel
  • Handle routine and non-routine issues. Initiate appropriate action in the case of sensitive/urgent issues and at times participate in their resolution
  • Create and format correspondence to meet business needs, including some preparation of materials for meetings, including executive-level meetings
  • Gather, coordinate and issue information needed by leader and/or meeting participants and at times provide routine meeting facilitation
  • Prepare and file expense reports for leader
  • Provide information, guidance, and job tools to assist in utilizing existing systems, processes, and programs
  • Participate in planning and execution of ad hoc administrative assignments and projects
  • Provide input for system improvements or development
  • Access, maintain, and operate systems to support departmental processes (e.g., SAP, Web, LAN, manuals, software packages); serve as a resource to others for problem solving/training/coaching in their operation
  • Create/manage required paper/electronic filing systems for the leader and the team
  • Order, receive, and maintain office and applicable operating supplies using established procurement processes



  • Minimum Grade 12 education plus 7+ years combination of applicable post-secondary education and related experience
  • Previous experience supporting a Senior level executive in a fast-paced environment is preferred
  • Excellent skills in Outlook, Excel, Word, PowerPoint, Teams, SharePoint, OneDrive, and internet searching tools. SAP experience would be an asset.
  • Self-Motivated, independent thinker with drive/initiative. Confident and assertive
  • Demonstrated organizational skills with a keen ability to understand priorities and preferences
  • Ability to build relationships and maintain trust; and uses diplomacy, tact, and discretion in dealing with sensitive & confidential matters
  • High level of judgment around matters affecting the CFO and other senior leaders
  • Able to anticipate needs of the Central Office and respond in a fast-paced environment
  • Ability to handle and maintain confidential company information


What We Offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About Brunel

People in a meeting room

About Brunel

About Us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Brunel provides the global recruitment and workforce services you need to lead your industry. With 45 years of market experience in Renewable Energy, Automotive, Oil & Gas, Life Sciences, Mining and Infrastructure, we help you finish major projects safely, compliantly, on-time, within budget and at the highest quality, so you can keep growing - anywhere in the world

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the ‘Apply’ button. Applying is quick and easy – just make sure you have the following documents ready to go:

  • Resume
  • Cover Letter (optional)
Apply now

Do you have questions?

If you have questions or would like to discuss the details of this role, please contact Andy Borgatti via the details below, quoting publication number:

Account manager

Andy Borgatti
Brunel Canada - Toronto

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